Global Supply Chain Support Specialist (1966)

IAP Worldwide Services
Jul 17, 2017
Jul 30, 2017
Job Type
Full Time
As a leading international services company for more than 65 years, IAP provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. A world-class leader in providing seasoned program management, IAP leverages and integrates its capabilities ? IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. With 2,500 team members, IAP operates in more than 110 locations in 27 countries worldwide and maintains offices in the Washington D.C. area, Florida, Maryland, Oklahoma, the United Kingdom, and the Middle East. Learn more at .

Summary: Global Supply Chain Support Specialist will be performing administrative duties as well as entry level procurement and logistics actions. Initially will be responsible for projects or programs which require more administrative responsibilities. Employee is expected to learn the procurement & logistics function through individual initiative and company provided growth opportunities. Supports global tasks related to procurement, logistics support, property management, inventory control, issue and receipt. Supports IAP Item Master database on all procurement material requisitions.

Essential Job Functions: (not limited to duties as described ? performs related duties as requested)

* Provide administrative support to CIO and Global Supply Chain Directorates (Procurement/Logistics) staff.

* Responsible for the management, modification, and maintenance of Procurement Purchasing Card (PCard) Program, this includes managing the program in compliance with company policies and guidelines.

* Serves as the liaison between purchase cardholder, vendor and issuing bank and develops and administers training on appropriate usage of the card.

* Facilitate payment to card issuer by validating monthly statements/preparing/submitting expense to Accounts Payable for approval. Processes new card applications, and processes card cancellations for exiting staff

* Prepares, transcribes transfers, systemizes, and preserves both written and computerized communications

* Interfaces with budgeting and procurement personnel records to include active management of delegation of procurement of authorities and maintaining an accurate record of active personnel assigned directly to the Global Supply Chain and those who are dotted-line.

* Manages Unauthorized Procurement Actions and provide metrics as required by the Procurement Manager.

* Performs a variety of office duties such as: operating office machines, storing, distributing, accounting for stores of material; distributing mail and delivering messages; filing, taking phone calls, scheduling meetings, making travel arrangements; records and tracks minutes and action items for meetings as assigned; etc.

* Engages in procurement and logistics activities as assigned by the Procurement and/or Logistics Manager.

* May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

* Assists in warehousing audits and transportation of product to customer providing support to property teams

* Upload status shipping info in logs/systems; expedites w/ suppliers to resolve issues on lead/delivery times

* Support IAP Item Master database to support all procurement material requisitions along with additions/deletions of existing item master

* Investigate and respond to inquiries regarding distribution and shipping between global shipping points

* Verify accuracy of incoming and outgoing property & material shipments and orders I/A/W directives

* Maintain appropriate records and prepares reports; maintain records of materials in inventory and on order; and update information in the property/material system to maintain auditable records

Security Clearance: Must be able to obtain and maintain Secret clearance

Knowledge & Skills: Knowledge of the supply chain operations: Procurement, Property, Material and Logistics.

* Complete acquaintance with an understanding of the general and detailed aspects of the job, and their practical applications to problems and situations ordinarily encountered & ability to prepare metrics.

* Must be able to approach problems in a logical manner and solve them with available resources.

* Ability to communicate orally and in writing; perform all essential functions of the position.

* Ability to use good judgment when performing job functions and follow written and verbal instructions.

Travel: 0-10% CONUS/OCONUS (within the various theaters of operation) ? Cape Canaveral based position

Education & Experience:

* High School diploma or equivalent; college degree desired

* Five years of related experience and/or training

* PC literate (Microsoft Office: Word, Excel, Access, Power Point, and Visio).

Physical Demands/Working Environment: Office, Warehouse, Global Contingency Operations diverse environments with little or no supervision in CONUS bases and OCONUS remote locations (if required)Posted by StartWire